Account Balances
Section: Finance & Accounting
URL:/admin/account_balances
Page title: Account Balances
Overview
Account Balances tracks internal monetary flows across organisational accounts — cash pools, project budgets, or departmental wallets. It records transfers between accounts, individual entries (credits/debits), and withdrawal events with a full audit trail.
Business value
Provides a lightweight internal treasury view for companies that manage multiple pools of money (petty cash, project reserves, department budgets) without a full ERP general ledger.
- Who uses it: Finance managers, controllers, operations managers
- Key benefit: Clear, real-time balance across all internal accounts with a traceable history of every movement.
- Metrics it influences: Cash position per account, transfer frequency, withdrawal totals
Typical use cases:
- Track a project's allocated budget as funds are drawn down
- Record petty cash top-ups and withdrawals with approval chain
- Transfer budget from one department account to another at month-end
- Reconcile account balances against bank statement data
Accessing this module
From the admin sidebar, navigate to Account Balances, or open the URL directly:
/admin/account_balances
Key concepts
| Concept | Description |
|---|---|
| Account | A named internal money pool (e.g. "Petty Cash – Bucharest", "Project Alpha Budget") |
| Entry | A credit or debit transaction recorded against an account |
| Transfer | Movement of funds between two internal accounts |
| Withdrawal | Removal of funds from an account (e.g. cash payment to a vendor) |
Common actions
- Create account — define a new internal account with an opening balance.
- Add entry — record a credit or debit against a specific account.
- Create transfer — move an amount from one account to another with a memo.
- Record withdrawal — log a cash outflow with supporting details.
- View balance history — see every transaction in chronological order for any account.
- Permissions — granular access control separates view, create, and delete rights for entries, transfers, and withdrawals independently.
Account Balances is for internal treasury tracking only — it does not affect invoicing or AR/AP. Do not record client payments here; use Sales → Payments to keep invoice reconciliation accurate.
Create a dedicated account per branch, project, or department (e.g. "Petty Cash — Cluj", "Project Reserve — Q3") to track each pool independently. The balance history gives finance a full audit trail of every movement with timestamps and responsible user.
Source: crm-connect-main/app/modules/account_balances