Production Department

Roles covered: Production Planner · Workshop Operator · Production Manager · Raw Materials Manager
Primary modules: Manufacturing Orders · Bill of Materials · Routing · Work Centers · Work Orders · Warehouse (components + finished product) · Purchase Requests

Who this guide is for

Your module map

CONFIGURATION (one-time)         PLANNING
────────────────────────         ────────
MRP Products                     Manufacturing Orders (MO)
Bill of Materials (BoM)          Stock availability check
Routing + Operations             Material reservation
Work Centres                     Purchase Requests (shortages)
Work schedules

WORKSHOP EXECUTION               REPORTING & MONITORING
──────────────────               ──────────────────────
Work Orders (WO)                 Manufacturing Dashboard
Time tracking (timers)           Report per MO
Material consumption             Report per Work Order
Finished product → Warehouse     OEE per Work Centre

Recommended daily routine

Planner — Morning (20–30 min)

1. Production dashboard — /admin/manufacturing/dashboard

On opening check:

• MOs with confirmed status that haven't moved to planned — action required
• in_progress MOs with overdue deadline (date_deadline in the past)
• Material availability alerts — insufficiently reserved components
• Work Orders in waiting status blocked by unfinished previous operations

2. Manufacturing Order list — /admin/manufacturing/manufacturing_order_manage

Filter on confirmed or planned status and check:

• Confirmed MOs without reserved materials → move to planned if stock allows
• Planned MOs with start date today → ensure operators have their WOs assigned

3. Work Centres — load — /admin/manufacturing/work_center_manage

Quick check of which work centres are overloaded today vs. available.

Workshop Operator — Morning (5 min)

Assigned Work Orders — /admin/manufacturing/work_order_manage

Filter on status = Ready and responsible = Me. The list shows:

• Operation to execute
• Assigned work centre
• Product quantity
• Estimated duration

During the day

Planner:

• Creates new MOs at the request of sales or based on the production plan
• Confirms MOs and checks material availability for each new MO
• Creates Purchase Requests for missing materials and tracks procurement
• Reschedules WOs if a work centre becomes unavailable

Workshop operator:

• Start timer on current WO: Start Working button → system records start time
• Execute operation — cutting, welding, assembly, QC or other operation from the routing
• Record material consumption if consumption mode is manual or semi-automatic
• Mark WO as done on completion: Mark Done button → system calculates actual duration
• Pauses: Pause button → system stops timer; Resume on return

Weekly (Production Manager — 45 min)

• MO report — /admin/manufacturing/report_by_manufacturing_order — completed vs. planned MOs for the week
• Work Order report — /admin/manufacturing/report_by_work_order — actual vs. planned durations per operation
• OEE per Work Centre — work centre efficiency vs. configured target
• MO costs — material cost + hours × cost/h on each order, compared to selling price

Main production flow

→ Detailed guide: Manufacturing Order

Steps in summary:

BoM + Routing configured
  ↓
Manufacturing Order created (draft)
  ↓
MO → Confirmed → check component stock
  │  Materials available → reserved automatically
  │  Missing materials → Purchase Request auto-generated
  ↓
MO → Planned → Work Orders auto-created (1 per operation in routing)
  ↓
Operators execute WOs: Start → In Progress → Done
  │  time recorded, materials consumed
  ↓
All WOs Done → MO → Done
  ↓
Finished product entered into warehouse ✓
Reserved materials decremented from stock ✓
MO cost calculated ✓

Bill of Materials — the product recipe

Where: /admin/manufacturing/bill_of_material_manage

The BoM defines what materials and how many are needed to produce one unit of finished product.

Creating a BoM

1. Finished product — select the product from the MRP catalogue
2. Quantity per run — how many units one BoM run produces (e.g. 1 unit or batch of 100)
3. Technological routing — select the routing with operations to follow
4. Components — add each raw material/subassembly with quantity and unit of measure
5. Consumption mode — automatic (system consumes on validation), manual (operator enters), semi-automatic

Important rules:

• A BoM can be reused for as many MOs as needed
• Changes to the active BoM are recorded in the BOM Change Log — complete auditability
• A product can have multiple BoMs (e.g. standard vs. premium version)

Routing and Work Centres — how production is planned

Routing (Technological Route)

Where: /admin/manufacturing/routing_manage

The routing defines the sequence of operations required: e.g. Cutting → Processing → Assembly → Quality Control.

Each operation has:

• Assigned work centre (the machine or station that executes it)
• Estimated duration per unit (in minutes)
• Parallel start option — whether the next operation can start before the current one finishes

Work Centres

Where: /admin/manufacturing/work_center_manage

Each work centre has:

Work Orders — workshop execution

Where: /admin/manufacturing/work_order_manage

Work Order statuses

Time recording

For each WO, the operator:

1. Presses Start Working → system notes start time
2. Works
3. Presses Pause (optional, if taking breaks)
4. Presses Mark Done → system calculates real_duration

real_duration vs duration_expected → difference appears in efficiency reports.

Materials management

Availability check

When confirming an MO, the system compares required quantities (from BoM × MO quantity) with available stock in the component warehouse.

3 scenarios:

Consumption tracking

Each BoM component has:

• qty_to_consume — planned quantity (from BoM)
• qty_reserved — blocked from stock
• qty_done — actually consumed

Discrepancies (e.g. more materials consumed than planned) are recorded in the BOM Change Log.

Finished product → Warehouse

When marking MO as Done:

• The finished product (quantity product_qty) automatically enters the finished goods warehouse configured on the MO
• Stock transaction created in the Warehouse module
• Consumed component stock automatically decremented

→ Warehouse — Goods Receipt

Dashboard and reports

Manufacturing Dashboard

Where: /admin/manufacturing/dashboard

Executive view with:

• Active MOs by status (Confirmed / Planned / In Progress)
• Work centre utilisation today
• Due / overdue Work Orders
• Finished goods produced in the current month

Manufacturing Order Report

Where: /admin/manufacturing/report_by_manufacturing_order

Work Order Report

Where: /admin/manufacturing/report_by_work_order

Compares duration_expected vs real_duration per operation and per work centre — identifies where time is being lost vs. planning.

Link to other departments

→ Sales

Manufacturing orders can be triggered directly from a Sales Order. The sales_order_id field on the MO links production to commercial demand.

→ Procurement

When materials are missing, the system automatically creates a Purchase Request (/admin/purchase/purchase_request). The procurement team sees it immediately and creates RFQ → Order → Receipt.

→ Purchase Requests · Purchase to Pay

→ Warehouse

• Component inbound — raw materials enter warehouse via Goods Receipt
• Component outbound — automatically consumed when MO completes
• Finished product inbound — automatically generated when MO is Done

→ Warehouse Inbound → Outbound

Initial configuration (one-time — IT/Production Manager)

Before the first Manufacturing Order:

Common permissions for the production team

Ask the administrator to configure at /admin/roles:

Quick reference

Main workflow:
Manufacturing Order

Modules:
Manufacturing · Bill of Materials · Routing · Work Centres · Work Orders · Purchase Requests · Commodities · Goods Receipt · Warehouse History

Related workflows:
Purchase → Pay · Warehouse Inbound → Outbound · Full Commercial Cycle

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